Integrated Financial Management Information System And Procurement Performance Of The Public Sector In Kenya
IFMIS has been promoted as a core component of public financial reforms in many developing countries. The study sought to establish the effects of the implementation of integrated financial management information system on procurement performance of the Kenyan Government Ministries. The researcher used descriptive research design. The population of interest consisted of the staff working in the various departments in the state ministries’ head offices in Nairobi. The heads of departments, their assistants and supervisors as well as other officers were involved in responding to the research questions. This study mainly used primary data collected using questionnaires. The questionnaire included structured and unstructured questions and was administered through drop and pick later method. Data collected was quantitative in nature. The descriptive statistical tools helped the researcher to describe the data and determine the extent used. This included frequency distributions, tables, figures, percentages, means and standard deviations. Further, descriptive statistics and content analysis was used to analyze the information on factors affecting the implementation of integrated financial management information system on procurement performance of the Kenyan Government Ministries. In addition, the study conducted a multiple regression analysis to show the relationship between implementation of IFMIS and procurement performance in the public sector in Kenya. The study concludes that there has been a moderate level of implementation of IFMIS among the government ministries in Kenya. IFMIS forms part of the financial management reform practices of developing countries globally. The results have shown that difficulties can be experienced with the implementation of an IFMIS. It will thus not always achieve the desired functionality and impact on public financial management that was originally anticipated. Obstacles such as a lack of capacity, a lack of commitment, and institutional and technical challenges pose a risk to the successful implementation of an IFMIS. The study recommends among other things that the government reviews all prohibitive legislations relating to public procurement and information management in order to make itself an open system where information can be accessed by the public without restrictions. In order to address the challenges of IFMIS implementation the researcher recommends that the National government needs to have a strong policy and legal framework supporting IFMIS. The system should be setup to ensure that the IFMIS processes strongly match with manual processes in place to minimize the need for any legislative interventions or to teach the staff new ways of doing things on top of learning the new program. There is need to ensure that the requisite infrastructure are in place especially in outlying areas out of Nairobi where ICT connectivity leave alone electricity availability is a real challenge. The study recommends that the government employs a change agent to oversee the implementation of the IFMIS and that the users of the system to undergo on the job training, in order to improve their skills and capabilities to use the system.