eProject Tracker: A Web Based Project Tracking system for the Constituency Development Fund Board

Abstract

In many development projects, reporting implementation progress has become of great importance. Project implementation reporting should be done right and in a timely manner for decision making. Reporting on project progress and data consolidation can be challenging if several projects are undertaken simultaneously across several regions. To this end, this research describes why project monitoring is necessary. Due to advancement in technology, many organizations have noticed the increasing benefits of using Information Communication Technologies to the function of project monitoring. This paper describes and reports on an effective system for monitoring of Constituency Funded projects using best practice project monitoring framework. Besides the research, the project also involved the design and development of a system that would help to monitor several projects across several regions. To this end, a web based project monitoring solution is desirable. The web solution has been used to specify and implement the framework to represent all the processes in project monitoring. The use of web technology has been motivated by an increased demand for information sharing, transparency and efficiency in project implementation. Structured Systems Analysis and Design Methodology (SSADM) was used as a research methodology to create the system. PHP and MySQL were used to develop the web application and the database. The system consists of a main function including User Management System, Project Monitoring System, and Report Projects Progress System. The System users are divided into four levels depending on user's authorization -system administrators, project directors, project coordinators, and senior officials of the Constituency Development Fund Board- to manage, track, monitor, update information, handle real-time projects progress, and analyze the projects efficiently. The outcome of this research is a web-based project monitoring system which monitors, updates progress in projects, and tracks the progress and status of the projects.